Excise Duty Refund Poland – Practical 2025 Guide for Exporters, Businesses & Individuals
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Introduction
Paying excise tax on an imported car and then exporting it, deregistering, or correcting a mistake? You might be entitled to an excise duty refund in Poland. This is a hot topic in 2024/2025, especially for anyone exporting vehicles abroad—private owners, businesses, or those moving overseas. With new online services, real legal changes, and plenty of user questions, it’s more relevant than ever.
Who Can Get an Excise Duty Refund in Poland?
Refunds aren’t just for companies. Here’s who’s eligible:
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EU and non-EU citizens who paid excise tax on an imported car
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Polish companies that registered and quickly exported a vehicle or made an intra-EU delivery
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Private individuals who export their car within a year, or move permanently out of Poland
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Dealers/exporters handling vehicle registration and export for clients
Important: If you temporarily register and use the car in Poland, you might lose your right to a refund. But court rulings sometimes support refund claims if the intent was genuine export. Always check your situation individually.
When Can You Claim an Excise Duty Refund?
Here are the most common cases:
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Exporting a car outside Poland (whether to the EU or outside Europe)
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Deregistering a vehicle in Poland for export
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Returning a vehicle to a dealer after the excise was paid
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Double payment or calculation mistakes in excise tax
Deadline: File your refund application within one year from the date of export or intra-EU delivery.
What Documents Do You Need?
Don’t get stuck in paperwork limbo—prepare these in advance:
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Proof of excise tax payment (e.g., AKC document, official receipt)
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Vehicle documents (registration, title, or export certificate)
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Proof of export (customs documents, ferry tickets, transport invoice, deregistration)
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Bank account details (with correct IBAN and BIC)
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Refund application form (available online or at your tax office)
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Written declaration (if you exported the car yourself)
Tip: Always make copies of everything—missing docs are the #1 cause of delays!
Where and How to File Your Application
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Where: Submit to your local tax office (Urząd Skarbowy) or, for some cases, the customs-tax office connected to your business or residence.
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How:
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Online: Use the PUESC portal (the government’s online system for customs and excise)—it’s the fastest and most popular method now.
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In person or by mail: For traditionalists, you can still apply at the office.
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Timing: The tax office should process your refund within 30 days, but real experiences suggest 2–4 months is more typical. Keep records and follow up if it drags out.
What Happens If You’re Rejected?
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The tax office will send a written explanation.
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You can appeal within 14 days, either directly to the office or through an administrative court.
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If you’re in a “gray area” (like temporary export registration), sometimes quoting recent court cases helps your chances.
Common Mistakes & Pitfalls
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Registering and using the car in Poland before export: This often kills your claim.
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Missing documents: Especially export proof or proof of excise payment.
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Applying late: One year is the strict limit.
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Bank errors: Double-check your IBAN/BIC—mistakes mean delays.
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Exporting the car yourself: You need a written self-export declaration.
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Refund too small: Claims under €100 usually aren’t paid out.
Practical Tips from Real Users
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Use PUESC—the online system is faster, gives you digital proof, and lets you track your application.
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If you’re unsure, ask a customs broker or tax advisor for help (fees apply, but can save hassle).
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If your case is complicated (e.g., court appeals), keep every document and correspondence.
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Typical wait is 2–4 months, so be patient but persistent—follow up if needed!
Frequently Asked Questions (FAQ)
1. Can a private person get a refund?Yes, as long as the car wasn’t fully registered and used in Poland before export, and you file within one year.
2. Is there a difference for EU and non-EU citizens?No, both can apply under the same rules.
3. What about temporary registration?Temporary registration often disqualifies you, but some court decisions sided with the exporter if the car wasn’t used locally.
4. What documents count as export proof?Customs documents, ferry/transport invoices, deregistration certificate, or a self-export declaration if you drive it yourself.
5. How long does the refund process take?On paper, 30 days; in reality, it often takes 2–4 months.
6. Can I apply online?Absolutely—using PUESC is the easiest way.
7. Are there minimum limits for refunds?Yes, claims under €100 usually aren’t paid out.
Golden Tips for a Successful Excise Duty Refund
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Export or deregister the car as soon as possible—don’t wait!
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Double-check all documents before submitting.
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Use the PUESC portal for speed and tracking.
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Keep copies of every form and receipt.
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Be proactive: contact the tax office after two months if you haven’t heard back.
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If in doubt, get help from a professional.
Need Help with Excise Duty in Poland?
Don’t want to deal with the paperwork, waiting, or Polish bureaucracy?Let the experts at akcyzawarszawa.pl handle the entire excise process for you—from calculating your excise tax to filing for a refund or preparing your export documents. Fast, friendly service for both individuals and businesses. Focus on your car, not on red tape!
This guide gives you the clearest, most practical info on excise duty refunds in Poland—step by step, with tips from real users, and zero legal jargon. If you want personalized support, just contact akcyzawarszawa.pl!
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